¹ú²ú̽»¨

Tenure:

Two years by appointment (with the opportunity for renewal by agreement by both parties).

* To avoid conflict of interest/biased engagement – postholder cannot hold active committee member in R/N group

Notice period – to allow the Association time to appoint a replacement six months’ notice is required

Time commitment:

Time commitment will vary from month to month but there is an expectation that queries will be responded to in a timely manner, i.e., within five working days.

Most  meetings will take place out of normal working  hours.  Some meetings will take place during office hours.

Meetings (online)

·       Monthly committee planning meetings

·       1- 2 meetings with National Treasurer re: conference budget

·       Ad hoc meetings with committee members/venue etc as required

·       One pre-site visit

·       Other meetings by agreement with Steering Group members

·       Annual national conference – attendance and set up

·       Annual Mary Grace Wilkins webinar

If the postholder has been unable to contribute to the work of ¹ú²ú̽»¨or to attend a meeting related to the role for a continuous period of up to 6 months, beginning with the date of the appointment to/renewal of role, SG will consider appointment of a replacement postholder (following consultation with the post holder.)  This is to ensure the efficient continuation of BATOD’s work.

Main purposes of role:

1.      Lead arrangements for national conference to support ¹ú²ú̽»¨aim to promote CPD

2.      Coordinate the annual Mary Grace Wilkins webinar event

3.      Provide ongoing information about conference/webinar to NEC and members as appropriate

4.      Provide reports for Steering Group and NEC, and coordinate articles for the ¹ú²ú̽»¨Magazine and website as appropriate.

Key tasks:

·       Lead organisation of the national conference

·       Co-ordinate arrangements for the Mary Grace Wilkins webinar

·       Establish a conference committee – reviewing  membership annually, to reflect the diversity of  membership

·       Ensure a clear inclusive conference vision and direction

·       Create a conference work plan, delegating committee members to specific roles

·       Monitor and drive forward the workplan with committee support

·       Identify areas of concern, provide support, amend plans  as required

·       Facilitate monthly meetings with Conference Committee

·       Amend existing conference planning guidance to reflect changing practice

·      Identify software/processes to support planning and delivery of event

·       Ensure  accessibility  of planning meetings and each event, working with the accessibility coordinator

·       Maintain a clear record of meetings and decisions taken and actions agreed

·       Liaise with national treasurer to ensure effective budget  process is in place

·       Provide regular updates as required to SG and NEC

·       Create and analyse post event survey/evaluation

·       Work with the conference planning committee to ensure the smooth and timely organisation of specific events, maintain oversight of event programmes, delegate booking system and appropriate marketing

Key outcomes:

1.      ¹ú²ú̽»¨members have access to a high quality conference that provides access to current evidence based deaf education research

2.       The conference venue rotates to allow engagement over time of all ¹ú²ú̽»¨region and nations

3.      The committee structure includes all  key roles that are  required and reflects the diversity of  members

4.      Positive professional, non-biased, relationships with a range of venue contacts, companies, manufacturers, agencies, etc maintained.

5.      Members have access to the conference at a reasonable cost whilst the conference retains a balanced budget.

6.      The professional knowledge and experience of the post holder is extended

Responsible for staff/equipment  – N/A

Reporting to Steering Group/NEC

Honorarium – £300 per annum

Recommended knowledge and experience:

·       ¹ú²ú̽»¨member

·       Experience of leading/supporting delivery of conferences/training events

·       Good written and spoken communication skills

·       excellent time management

·       administration and organisation skills.

·       Good computer literacy; accuracy and attention to detail.

·       Sound knowledge of Microsoft Office 365 packages

·       Sound knowledge and experience of Zoom and Teams based webinar events

·       Familiarity with booking systems such as Eventbrite.

·       Experience of or willingness to learn graphic design packages such as Canva

·       Willingness and ability to travel to UK venues for conferences, pre-site visit